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Breakroom's presentation controls allow you to stage visual media for quick deployment during your events. Learn how to upload custom signs, create a video queue, and more.
In some Region template presentation zones, such as the 90-seat auditorium that comes standard with the Breakroom Conference and Desert Island Region templates, you have the option of offering additional information in the form of static signs located on either side of the main stage. You can also create a playlist of videos that will be broadcast on a central screen. Both of these media types are controlled through the same interface, giving you the ability to effectively manage virtual presentations in real time.
Here you can see how the presentation control panel may appear to Moderators. In this example, there are two signs and three videos available. The media order can be changed to facilitate rapid deployment, and the option to turn off signs or videos entirely is also available.
Signs are useful tools that you can use to:
Brand your event
Identify presenters or video content
Publish session information
Present static slides while a video plays
Assist with event transitions and offer scheduling reminders (e.g., "Break in ten minutes")
To add signs or videos to the presentation control panel, follow the steps below.
Navigate your avatar to the Region where you want to control or customize a presentation.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Presentation controls button (highlighted above).
The presentation control panel will appear at the top of your screen. You can click the Close button at any time to close the panel. To proceed with a sign or video upload, click the + button located on the relevant side.
If you are creating a sign, the Create New Sign dialog box will appear. Click the Upload Image button to select a new image from your computer, or click the Image Library button to select an image that you have previously uploaded.
Enter a name for the sign in the name field, and click the Save button. You will see your image added to the presentation control panel in the form of a button.
If you are adding a video, the Video information dialog box will appear. Enter a title for your video and the streaming URL into the appropriate fields. When you are done, click the Save button.
Once a sign or video has been added to the presentation control panel, it can be ordered in the list, activated, or deactivated using the available UI components.
The moderator controls allow you to field questions and feedback from event attendees in real time. Assign a Moderator to screen audience questions, and keep the conversation going.
When a new audience question has been submitted, Moderators will be alerted by the appearance of a green dot next to the Audience questions button in the moderator toolbar.
Clicking the Audience questions button will open the Submitted Questions window. Questions can then reviewed and addressed individually, by any means that is appropriate. A content question may be presented to a guest speaker, while a request for help may be addressed via direct text message.
Clicking the relevant Delete button will remove the question from the Submitted Questions window.
Breakroom's conference system allows users to to your event management team. This functionality can be used to facilitate question-and-answer sessions, keep crowds hyped and engaged, or streamline user support—the choice is yours.
If you prefer to use your own system for tracking questions, or if you want to replace the audience question function with a feedback form, polls, etc., you can do so using the located in the moderator tools.
Button
Function
X
Deletes the chosen sign or video from the presentation control panel.
⬇️
Moves the chosen sign or video down one space in the list.
⬆️
Moves the chosen sign or video up one space in the list.
Sign or video name
Displays the chosen sign on the screens located to either side of the presentation area, or starts the chosen video on the central screen.
No Sign button
Turns off any active signs and removes the display boards from the presentation area.
No Video button
Stops the video playing on the central presentation screen.
Raise the roof on engagement by monitoring users who've chosen to raise their hands using Breakroom's conference tools. Respond to questions, calculate the results of straw polls, and more.
The Raised hands button allows you to view a list of all attendees who currently have their hands raised via the conference tools. You can also dismiss one or all raised hands in the Region.
To view a list of attendees who have their hands raised, click the Raised hands button.
To dismiss an individual attendee's raised hand, click the X button beside their name. To dismiss all raised hands in a Region, click the Dismiss All button.
Breakroom's moderator controls let you set up a live audio stream for your event, or stream open-source radio to add engaging background music.
The Audio stream button (highlighted above) allows Moderators to enter a known audio stream address. This stream will then be played in real time throughout the Region.
Users with advanced permissions can access additional audio stream options through the Region Information window, including a menu of live audio streams.
To enter an audio stream address using this tool, follow the steps below.
Navigate your avatar to the Region you want to edit.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Audio stream button.
A pop-up will appear. Paste your stream address into the provided field, and click Set URL.
Users can now toggle the audio stream by clicking the Radio button located in the Settings toolbar. Within the Settings window, users can adjust the music volume independently of the other types of audio that might play in-world.
Moderators have access to UI components that may be otherwise disabled for general users. Learn how to access hidden UI functionality in order to assist with events.
Depending on the needs of a particular event, World Owners may elect to disable certain portions of Breakroom's UI, such as avatar customization or text chat. Moderators still have access to these disabled UI components, however, and can toggle them on or off by clicking the UI Toggle button located in the moderator tools (highlighted above).
Being able to access hidden portions of the UI offers many benefits for event coordinators. For example, a World Owner may decide to turn off the Shop button for general users, preventing them from purchasing avatar components and other Inventory items. However, a Moderator may need to restore their personal Shop functionality in order to purchase decorative items or furniture for an event.
The Crowd Management panel lets you teleport users within your Region and restrict user access to voice chat. Learn how to move, mute, and manage users across multiple voice zones.
The Crowd management button (highlighted above) gives Moderators the ability to teleport one or more users between different areas in the same Region. Moderators can also control user access to voice chat on a zone-by-zone basis.
After accessing the moderator tools, click the Crowd management button in the panel that appears on the right-hand side. This will open the Crowd Management panel. A quick rundown of the UI will be helpful before we discuss specific use cases.
Breakroom's moderator tools offer both broad and granular options for Regional crowd management.
Clicking the Crowd management > Auditorium button will invite every user in the Region to gather in that Region's designated Auditorium space. Users will then have the option to accept or decline the invitation.
Clicking the Crowd management > Breakout button will teleport every user in the Region to a breakout area. Users will be randomly distributed between the Region's active breakout areas, and will not be presented with the option to decline the teleportation order.
Using the Crowd management panel, you can teleport groups or individuals between areas in your Region. Users will not be presented with the option to decline your custom teleportation orders, and will be moved automatically to the area you specify.
Executing a custom teleport is a multi-stage process consisting of selecting attendees, selecting a destination, and then executing the teleport command. To get started, follow these steps.
Navigate your avatar to the Region where you want to move your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Crowd management button.
Click the Attendees button. In the Select User to Teleport panel that appears, select either:
Everyone
A single named user
Before we move on, it's important to note that the Select User to Teleport panel provides a number of search and sort functions to help you navigate long attendee lists. Here is a brief overview of the UI.
After you select who you want to teleport, you'll need to select where you want to send them. To continue building your custom teleport command, follow these steps.
Click the Places button.
In the Select Teleport Location panel that appears, click on your teleport destination.
After you've selected the users you want to move and their destination, you can finalize your custom teleport command by clicking the Teleport button. If you are teleporting everyone in the Region, click the "Yes, I mean everyone" button in the dialog box that appears.
Using the Crowd Management panel, Moderators can permit or restrict access to voice chat, webcam streaming, and screen sharing on a zone-by-zone basis.
In detail, these zone settings are:
Quiet Mode: When turned on, Quiet Mode will mute every user who is not currently seated on a presenter seat. In voice zone types that do not include presenter seats, turning on Quiet Mode will mute all users.
Audience Mode: When turned on, Audience Mode grants users access to all enabled communication options in that voice zone (e.g., voice chat, webcam, and screen share). Audience Mode overrides Quiet Mode, if Quiet Mode is also turned on.
Admin Mode: When turned on, Admin Mode permits Moderators to access all enabled communication options in that voice zone (e.g., voice chat, webcam, and screen share). Admin Mode overrides Quiet Mode.
To customize a voice zone's communication settings, follow the steps below.
Navigate your avatar to the appropriate Region.
Position your avatar inside the voice zone that you want to customize.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Crowd management button. In the Crowd Management panel that appears, locate the Zone Settings section.
Click the relevant buttons to customize the voice zone.
If a button says Quiet/Audience/Admin is On, then that communication setting is currently enabled. Click the button again to disable it.
If the button says Quiet/Audience/Admin is Off, then that communication setting is currently disabled. Click the button again to enable it.
Repeat this process for every voice zone you want to customize.
For more information about muting and banning users on a Region-wide level, please see our Building New Worlds section.
You work hard behind the scenes to make each and every event a success. Let Breakroom help with our collection of moderator tools. Communicate with users, share streaming media, and more.
Breakroom's moderator tools offer event coordinators a virtual leg-up when it comes to attendee support and logistics. By accessing a single menu, you can message users as a whole or individually, teleport users to different locations within a Region, and field questions from audience members. You can also stream music and video to create a unique multimedia experience.
Key event coordinators and stakeholders will have access to the moderator tools by default. This list includes:
The World Owner
World-level Administrators, Moderators, and Developers
Region-level Owners, Administrators, and Moderators
This section of the documentation refers to these individuals collectively as "Moderators."
To launch the moderator tools, click the Moderator tools/Key button located on the right side of the screen. To further expand the moderator tools menu, click the Maximize button located at the bottom.
Here's a brief overview of the moderator tools UI, with links to relevant information.
We'll explore the moderator tools in more detail in the sections that follow.
The Moderator tools/Key button is normally visible only to the user types listed above. However, other users may see this button if you have enabled a password on the moderator tools to make them more broadly accessible. If you would like to enable a password as part of your event security or logistics plan, please contact our Customer Success Team for more information.
The Broadcast Message panel allows you to send text announcements, assist users individually through direct messages, and solicit user feedback.
The Broadcast messages button (highlighted above) gives Moderators the ability to send text messages to all users currently gathered within a Region, or to individual users. Moderators can flag their messages for reply, allowing users to respond with a minimum of effort. Moderators can also create countdown timers to assist with event management.
After accessing the moderator tools, click the Broadcast messages button in the panel that appears on the right-hand side. This will open the Broadcast Message panel. A quick rundown of the UI will be helpful before we delve into the various messaging options.
Region broadcasts are useful when it comes to managing event logistics. You can use them to keep everyone in your Region on task, announce schedule changes, or provide event transition cues.
Here's an example of a message intended for everyone within the Region. Notice how the options are set up:
The Select recipient drop-down menu is set to Everyone, so everyone in the Region will see the announcement
The Message type drop-down menu is set to Message, so the announcement will be displayed with no expectation of a reply
Here's how the example message might appear to users located within the Region:
To send a Region broadcast message like the one above, follow these steps:
Navigate your avatar to the Region where you want to communicate with your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Broadcast messages button.
In the Broadcast Message panel that appears, use the Select recipient drop-down menu to select Everyone.
Enter the message you want to send, or select a template using the Optional templates drop-down menu.
Set the Message type drop-down menu to Message.
Click the Send or Send and Close button.
You can also send direct messages to individual users located in a region. To do so, follow these steps.
Navigate your avatar to the Region where you want to communicate with your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Broadcast messages button.
In the Broadcast Message panel that appears, use the Select recipient drop-down menu to select your intended recipient. You can use the search field to search for a specific name.
Enter the message you want to send, or select a template using the Optional templates drop-down menu.
Set the Message type drop-down menu to Message.
Click the Send or Send and Close button.
In certain cases, you may want to gather feedback from users in the form of a yes-or-no response. You can broadcast an open question to everyone gathered within your Region, or limit your question to a particular user.
Here's an example of how you might approach a specific user. Notice that:
The Select recipient menu is set to a specific user
The Message type menu is set to Yes or No Response
Here's how the example message might appear to the intended user:
You can see that in addition to being able to close the message, the user can answer Yes or No by clicking the relevant buttons.
In our hypothetical example, the user has responded by answering that yes, she can hear other attendees speaking. Above is the return message a Moderator might receive. From here, the Moderator can reply again through the message pop-up by clicking the Reply button. Alternatively, the Moderator may close the message by clicking the Close button, and approach the user directly through text or voice chat.
To send a yes-or-no message, follow these steps:
Navigate your avatar to the Region where you want to communicate with your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Broadcast messages button.
In the Broadcast Message panel that appears, enter the following information:
Use the Select recipient drop-down menu to select Everyone or your intended recipient. You can use the search field to search for a specific name.
Enter the message you want to send, or select a template using the Optional templates drop-down menu.
Set the Message type drop-down menu to Yes or No Response.
Click the Send or Send and Close button.
Input messages allow Moderators to solicit detailed responses and feedback from users. These messages can be broadcast to an entire Region, or targeted at a single person.
In the example image above, the Moderator is sending a message to everyone. Notice that:
The Select recipient menu is set to Everyone
The Message type drop-down menu is set to Input Response
Here's how the example message might appear to users located within the Region:
You can see that a user has received this message and has entered her thoughts in the response field. She can now click Send to reply to the Moderator, or dismiss the announcement pop-up by clicking Close.
Here's an example of how the user's response may appear to a Moderator. The Moderator can now respond to the user by clicking Reply, or Close the conversation.
To send an input message, follow these steps:
Navigate your avatar to the Region where you want to communicate with your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Broadcast messages button.
In the Broadcast Message panel that appears, enter the following information:
Use the Select recipient drop-down menu to select Everyone or your intended recipient. You can use the search field to search for a specific name.
Enter the message you want to send, or select a template using the Optional templates drop-down menu.
Set the Message type drop-down menu to Input Response.
Click the Send or Send and Close button.
You can also use the Broadcast Message panel to create countdown timers that will appear on users' screens. Timers can be added to any message type, and users can see one individual timer and one global timer.
In the example image above, the Moderator is sending a message to everyone. Notice that:
The Set Timer toggle is switched On
A number value has been entered into the minutes field
Here's an example of how timers may appear to an individual user. This user has received one private timer ("Timer") and one global timer ("Event Timer"). By attaching private timers to direct messages, you can issue individual cues to help speakers and educators transition between events.
To attach a timer to any type of broadcast message, follow these steps:
Navigate your avatar to the Region where you want to communicate with your users.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Broadcast messages button.
In the Broadcast Message panel that appears, switch the Set Timer toggle to On. Enter the timer length in hours and minutes.
Complete your message as normal.
Click the Send or Send and Close button.
When you issue a new event or private timer, it will override any previous timers.
Increase engagement (and track analytics in real time) by creating participant touchpoints using your favorite online software. Integrate Breakroom with Google forms, Slido, and more.
To enter a custom participation URL for your users to access, follow these steps.
Navigate your avatar to the Region you want to edit.
Click the Moderator tools/Key button located on the right side of the screen.
Click the Participation button.
A pop-up will appear. Paste your website address into the provided field, and click Set URL.
Button | Purpose |
---|---|
As an alternative to using Breakroom's built-in system, you can tie your own question tracking software, spreadsheets, forms, polls, or any other webpage to the located in the . Doing so will provide users with a pop-up where they can interact with your content.
Users can now access your participation link by clicking the Question button located in the . Users can Close or Refresh the in-world browser panel by clicking the relevant buttons.
Button or UI component
Function
Auditorium button
All users in the Region will be invited to teleport to the Auditorium.
Breakout button
All users in the Region will be teleported to a breakout area.
Quiet is On/Off button
Mutes or unmutes audience voice chat within the current voice zone.
Audience is On/Off button
Controls whether audience members have access to presentation tools in the current voice zone.
Admin is On/Off button
Controls whether Administrative staff members can override mute settings in the current voice zone.
Attendees button
Opens the attendee selection menu.
Places button
Opens the places selection menu.
Action/Teleport button
Completes your teleportation command, sending everyone (or a single individual) to the location of your choice.
Button or UI component
Function
User search field
Allows you to search for a specific user.
AZ↑ Ascending button
Sorts the user menu in alphabetical order.
ZA↓ Descending button
Sorts the user menu in reverse alphabetical order.
Nearest proximity button
Sorts the user menu by users closest to the Moderator.
Farthest proximity button
Sorts the user menu by users farthest away from the Moderator.
Close button
Closes the menu.
Allows Moderators to act as an Instructor on the Breakroom Training system.
Allows Moderators to send messages to one or more attendees in the Region.
Allows Moderators to teleport one or more users around the Region, and to control access to voice chat.
Allows Moderators to review audience questions submitted through the conference system.
Raised hands button
Allows Moderators to identify users who have their hands raised.
Allows Moderators to control signage and videos for presentations.
Support requests button
Allows Moderators to address submitted support requests. (Note: This feature is currently unavailable.)
Allows Moderators to reveal UI elements that are hidden from most users.
Allows Moderators to post a participation system URL for use in the Region, such as Slido.
Allows Moderators to switch the Region audio stream.
Minimize button
Minimizes the expanded menu.
Button or UI component
Function
Set Timer toggle
Allows you to activate or deactivate the countdown timer displayed on users' screens.
Timer field
Allows you to enter the countdown timer start value (in hours and minutes).
Select recipient menu
Allows you to select a message recipient (i.e., Everyone or a specific user).
Optional templates menu
Allows you to select a pre-defined message template.
Message field
Allows you to compose your own message.
Message type menu
Allows you to choose whether users can respond to your message, and how they can respond.
Send button
Sends the current message.
Send and Close button
Sends the current message and closes the Broadcast Message panel.
Close button
Closes the Broadcast Message panel.