Privacy Policies, EULAs, and data collection
Consent is key. Learn how to use Breakroom's powerful tools to create custom EULAs, publicize your Privacy Policy, and comply with privacy and data retention legislation.
Overview
While few resources are more valuable, there are legal and ethical issues to consider when it comes to collecting and retaining user data. Breakroom offers a suite of tools designed to help World Owners and World Administrators implement their existing Data Collection Policies, as well as comply with legislation such as the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA). Users can also customize their data profile within these specified parameters.
Only World Owners and World Administrators can access the Dashboard.
Adding a custom Privacy Policy
If you plan to collect and retain user analytics, a custom Privacy Policy is strongly encouraged. Users will be presented with your organization's Privacy Policy the first time they access Breakroom, and will be required to accept the terms before they can log in.
To add a custom Privacy Policy to your World, follow these steps.
Navigate to your Dashboard.
Click on the World Customization > Basic Information tab.
Scroll to the World Privacy Notice panel, and paste your Privacy Policy text into the field.
Toggle the World Privacy Notice on.
When you are satisfied, click the Save Changes button.
To disable your custom Privacy Policy, follow steps 1-3 above and toggle the World Privacy Notice off.
Adding a custom EULA
If you are running an event that requires an additional End-User License Agreement (EULA), Breakroom makes it easy to seamlessly integrate review and acceptance of this document into the user login experience. Your EULA will appear after the Breakroom TOS, and users will need to accept both in order to access your World.
To add a custom EULA to your World, follow these steps.
Navigate to your Dashboard.
Click on the World Customization > Basic Information tab.
Scroll to the Your World's EULA panel, and paste your EULA text into the field.
Toggle the Your World's EULA on.
When you are satisfied, click the Save Changes button.
To disable your custom EULA, follow steps 1-3 above and toggle the Your World's EULA off.
Managing end user data collection
World Owners and World Administrators can make the collection of user analytics, diagnostic data, and marketing data optional. By making the collection of such data optional, you give users the ability to opt in or opt out of data collection at any time.
In certain circumstances, you may have a legitimate interest in tracking platform usage. In these cases, you may elect to make data collection mandatory. Please be aware that you have full liability for any misuse of this functionality, and it is strongly recommended that you consult a legal or privacy professional prior to doing so.
For the proper functioning of the platform and security purposes, Breakroom must collect essential data. Essential data are generated primarily in response to actions performed by users, which amount to requests for services. This includes such actions as setting privacy preferences, logging in, and managing content.
Turning data collection on or off
To toggle data collection on or off as a whole, follow these steps.
Navigate to your Dashboard.
Click on the World Customization > Basic Information tab.
Scroll to the Analytics User Consent Management panel.
Choose either to Collect Data or Do Not Collect Data.
When you are satisfied, click the Save Changes button.
Customizing the user consent pop-up
If you opt to turn on data collection, you can review the different types of data collected and make the collection of each type Optional or Mandatory using the In-World User Consent Popup panel. Any data collection type marked as Optional can be accepted or rejected by users at any time through the in-world Settings panel.
To customize your data collection policies and user consent pop-up, follow these steps.
Navigate to your Dashboard.
Click on the World Customization > Basic Information tab.
Scroll to the In-World User Consent Popup panel.
Review the different data types, and toggle each one to be Optional or Mandatory.
Using the consent toggle in the upper right corner, confirm whether you want to display the consent pop-up to your end users.
When you are satisfied, click the Save Changes button.
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